"Future of the VAC" Recommendations

Tuesday, March 04, 2014

Oregon Coast Council for the Arts (OCCA) conducted five community meetings to gather information, solicit ideas, formulate a plan of action, and prepare this report. Participation was wide based and averaged over 35 participants per meeting. Hundreds of hours of volunteer time has been lovingly donated to the process.

This process has strengthened the resolve of the community to preserve and sustain the VAC. The process has also given the supporting community the opportunity to unite and organize in a way that has not occurred in the past, and this alone will strengthen the VAC and the community at large.

Sessions generally centered around these topics: five sub-committees worked on objectives and tasks (business plan, building maintenance, funding, education, and marketing); developing an action plan; forming a steering committee; and finally, formulating the report to the city council. Recommendations were presented to city council and are ordered to create a step-by-step process of planning and agreements that may fulfill the Resolution 3650 and help secure the long-term viability of the Visual Arts Center within the City of Newport:

The process of following these recommendations will require “negotiations” between the City and OCCA in order to achieve the desired levels of support from the city and the community.

  • The City of Newport should continue to own the Visual Arts Center at its current location.
  • The City of Newport should continue to provide public moneys to support the management and operations of the VAC based on the statements adopted in Resolution 3650.
  • The OCCA should form a Visual Arts Center Steering Committee, which would take on an active role in managing, funding, and operations of the VAC.
  • The OCCA and VAC Steering Committee should establish a “Friends of the Visual Arts Foundation 501(c)(3), in order to establish long-term capital funding for maintenance and operations of the VAC.
  • The OCCA, VAC Steering Committee, and City of Newport should conduct a building survey and create a maintenance schedule for the VAC that would include anticipated future needs, cost estimates, and a reserve fund.
  • The OCCA and VAC Steering Committee should formulate a budget and manage all funds related to the operations of the VAC beginning in Fiscal Year 2014-15.
  • The goal is to realize a 50% shift in support from the City of Newport to the visual arts community over a period of 5 years. Beginning with Fiscal Year 2014-15, an annual comprehensive financial and operational review of the VAC, in partnership with the City of Newport, should occur. Over the 5-year period, the VAC Steering Committee, the Friends of the Visual Arts Center Foundation, and the OCCA should establish a goal of creating additional support of up to 10% per year. The City of Newport should identify and separately account for all VAC-related costs and revenue items in its annual budgets.
  • The OCCA should be the recipient of VAC rental fees and annual assessments beginning in Fiscal Year 2014-15.
  • The OCCA, and VAC Steering Committee, and Friends of the Visual Arts Foundation should maintain the working committees.
  • The OCCA, VAC Steering Committee, and Friends of the Visual Arts Foundation should work aggressively to expand usage of the building via program expansion and marketing.
  • The OCCA, VAC Steering Committee, Friends of the Visual Arts Foundation, and the City of Newport should continue the partnership in order to sustain and/or expand the services and programs the VAC provides.
  • The OCCA, VAC Steering Committee, Friends of the Visual Arts Foundation, and the City of Newport should continue to encourage open communication, allowing for an open process that will encourage suggestions and support for this valuable asset to the community at large.
  • We strongly recommend that the arts be considered an important economic and enrichment element in the community by giving it representation in the committee structure of the city, such as the Destination Newport Committee, economic development, and planning.

Thank you!

A big thanks to the following individuals who signed the meeting sheets and were part of this initial process: Cheri Aldrich, Elizabeth Atly, Clint Ayer, Jeff Bertuleit, Lynn Bishop, Terry Brady, Loie Bunse, Barb Burgess, Charlotte Carter, Jeanne Cloe, Linda Cook, Ted Crego, Doris Davis, Emily DeHuff, Carol & James Deslippe, Elinor de Sosa, Penny Eaton, Juergen Eckstein, Wendy Engler, Karen Fitzgibbon, Bobby Flewellyn, Rebecca Fransham, Frank Geltner, Jody George, Bo Harrington, Betty Hanus, Sandy Hayden, Jorge Hernandez, Ellen Hertel, Luella & Ken Hartwell, Sylvia Hosie, Cynthia Jacobi, Patti Johan, Alisha Kein, Eleta & Jim Kennison, Mike Kloeck, Kay Klose, Jodie Korbin, Gary Lahman, Mar Lehrman, Maja Lichtenfeld, Chuck & Patti Littlehales, Meredith Maislen, Kate Markham, Thomas McLaren, George & Sheila Meyer, Diana Perez-Moya, Mary Peterson, Carol Phillips, Janet Rackleff, Nancy Jane Reid, Joanna Rose, Denise Ross, Kristi Ryder, Maria Sause, Lin Shubert, Moe Snyder, Barb Sulek, Kim Cuc Tran, Helen Wellman, Fredric Wiebe, Tash Wesp and Gloria Zirges.

Additionally, OCCA board members Sandi Williams, Kay Moxness, Mark McConnell, and Sarah Gayle Plourde, and OCCA staff Catherine Rickbone, Sally Houck, and Ruth Kier, all participated in the process.

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